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�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

What is Satisfactory Academic Progress (SAP)?

To keep getting financial aid, students must make Satisfactory Academic Progress (SAP). This means you need to do well in your classes, finish enough of them, and finish your program on time.

Why SAP Matters

Federal and state rules require that students meet SAP standards to keep getting financial aid. This includes aid like the Pell Grant, Direct Loans, and Work-Study.

When We Check SAP

�Ӱ���Ƶ calculates SAP once a year, at the end of the Spring semester. Your financial aid eligibility for the next school year is based on this review. There is no warning term allowed. If you do not meet SAP, your aid is suspended until you appeal and are approved.

SAP Standards

To meet SAP, you must:

1. 1. Have a GPA of 2.0 or higher (cumulative GPA).

2. 2. Complete at least 67% of all classes you attempt (completion rate).

3. 3. Finish your program within 150% of the time it normally takes (maximum time frame).

How We Calculate SAP

Here are examples of how we calculate each part of SAP:

• GPA Example:

If you take 5 classes and earn the following grades: A, B, C, D, and F,

- A = 4.0, B = 3.0, C = 2.0, D = 1.0, F = 0.0

• Add the grade points: 4 + 3 + 2 + 1 + 0 = 10

• Divide by number of classes: 10 ÷ 5 = 2.0 GPA

• Completion Rate Example:

If you attempted 30 units and passed 21 of them:

• Completion rate = 21 ÷ 30 = 0.70 or 70%

• You meet the 67% requirement.

• Maximum Time Frame Example:

If your program requires 60 units to graduate:

• 60 × 1.5 = 90 units maximum

• You must finish before attempting more than 90 units (including repeats and withdrawals).

SAP Statuses

Here are the possible SAP statuses at Delta:

• • SAP Good Standing – You meet all requirements.

• • Financial Aid Suspension – You did not meet SAP. Aid is stopped.

• • Probation – You submitted an appeal, and it was approved. You must follow your plan to stay eligible.

Appealing SAP Suspension

If your aid is suspended, you can submit a SAP Appeal. Reasons might include illness, family emergency, or other special situations. You must also submit an academic plan showing how you will get back on track.

How SAP Affects Other Policies

SAP is connected to other policies. For example:

• If you drop out or withdraw, you may owe money (see Return of Title IV Funds Policy).

• If we verify your grades or classes, it may affect your aid (see Verification Policy).

Need Help?

If you have questions, visit the Financial Aid Office or email us at finaid@deltacollege.edu. We’re here to help!

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

What is Return of Title IV Funds (R2T4)?

If you receive federal or state financial aid and withdraw from all your Title IV-eligible classes before completing more than 60% of the semester, �Ӱ���Ƶ may have to return some or all of your financial aid. This process is called Return of Title IV Funds or R2T4.

When Does R2T4 Apply?

R2T4 applies if you:

• Officially or unofficially withdraw from all Title IV-eligible courses,

• Drop or stop attending all Title IV-eligible courses, even if still enrolled in other classes that do not count toward your degree.

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Only courses that count toward your degree or certificate program are considered eligible for Title IV aid. Withdrawing from just those classes—even if you’re still enrolled in non-eligible courses—will trigger an R2T4 calculation.

How Modular Courses Affect R2T4

Modular courses are classes that don’t span the entire semester (for example, 8-week sessions). If you drop all Title IV-eligible modular classes, even if others are scheduled to begin later, you may be considered withdrawn. If you confirm in writing that you plan to return to another module in the same term, R2T4 might not apply. However, if you fail to return, the calculation will be based on your last day of attendance.

How Much Aid Do I Keep?

If you complete more than 60% of the semester, you are considered to have earned all of your aid.

If you complete less than 60%, we use a formula to see how much you earned and return the rest.

Example:

• The semester is 100 days long.

• You withdraw on day 30.

- 30 ÷ 100 = 30% completed.

• You earned 30% of your aid. The remaining 70% must be returned.

What �Ӱ���Ƶ Cal Grant Aid?

Cal Grant aid is subject to return as well. �Ӱ���Ƶ follows the California Student Aid Commission Handbook guidelines. Cal Grant returns are calculated using the same percentage method as the Federal Pell Grant.

How is the Return Split?

There are two parts to the return:

• **Institutional Portion:** The amount Delta must return to the aid program.

• **Student Portion:** The amount you are responsible for. Delta returns this on your behalf and you will owe the college.

How We Determine Your Withdrawal Date (LDA)

Your Last Date of Attendance (LDA) is the date you dropped the class in your MyDelta Portal or the date submitted by your instructor. This date is used to calculate how much of your aid you earned.

49% Completion Rule (Modular Courses Only)

If you withdraw from all Title IV-eligible modular classes before completing at least 49% of the term, you are considered withdrawn and must go through the R2T4 process. This rule only applies to programs offered in modules (non-standard length classes). For standard term programs, the 60% completion rule is used.

Post-Withdrawal Disbursements

If you’re eligible for more aid than you received before withdrawing, we may offer you a post-withdrawal disbursement. You must respond within 14 days if it includes loan funds.

Paying What You Owe

Delta College returns both the school and student portions of the funds. If you owe a balance because of this return, it becomes a debt to the school. You must print your R2T4 notification and bring it to the Cashier’s Office in the Administration Building to pay the amount due.

Order of Return

Returned funds are repaid in this order:

1. Federal Direct Unsubsidized Loan

2. Federal Direct Subsidized Loan

3. Federal Direct PLUS Loan

4. Federal Pell Grant

5. Cal Grant

6. Federal SEOG (if applicable)

Timeframes and Deadlines

We calculate R2T4 within 30 days of your withdrawal. Funds are returned within 45 days. You’ll receive a notification by email and through your MyDelta Portal.

How R2T4 Affects Other Policies

Withdrawing may also affect your Satisfactory Academic Progress (SAP) and future financial aid. See the SAP Policy and Withdrawal Policy for more information.

Need Help?

Please talk with the Financial Aid Office before you withdraw. We can help you understand the impact. Email finaid@deltacollege.edu or stop by during office hours.

R2T4 Freeze Date

�Ӱ���Ƶ uses a freeze date for R2T4 that aligns with our Pell Recalculation Date (PRD). This freeze date is a rolling date based on the census dates of each course. If you are still enrolled in a class after the census date, that course is counted toward your enrollment for R2T4 purposes.

If you drop a class before the census date and withdraw from all other Title IV-eligible classes, that class will not count in your R2T4 calculation. This helps us determine how much of your aid you earned.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

What is Cost of Attendance (COA)?

Cost of Attendance (COA) is an estimate of the total expenses a student may have while attending �Ӱ���Ƶ. It includes both direct costs (like tuition and fees) and indirect costs (like books, transportation, and personal expenses). COA sets the limit for how much financial aid a student can receive.

What Does COA Include?

Your COA may include the following components:

• Tuition and fees

• Books, course materials, supplies, and equipment

• Housing and food (on-campus, off-campus, or living with parents)

• Transportation

• Personal and miscellaneous expenses

• Loan fees (if you borrow federal loans)

• Dependent care costs (if applicable)

• Disability-related expenses (if applicable)

COA Categories

COA is based on your actual situation, such as:

• Enrollment level (full-time, half-time, etc.)

• Living situation (off-campus, with parents, or on-campus housing)

• Program type (clock-hour, credit-hour, or short-term program) These categories help us provide accurate and fair aid estimates.

Students with Dependents (AB 2485)

In compliance with AB 2485, �Ӱ���Ƶ allows additional adjustments to the COA for students with dependents under age 18 who need dependent care. You may request an increase in your COA by submitting a Childcare COA Adjustment Request form with documentation of expenses.

Special Circumstances and COA Adjustments

You may request a COA increase for documented expenses such as:

• Dependent care

• Disability-related costs

• Computer purchase

• Study abroad programs

These adjustments are handled through a Professional Judgment request and must include proper documentation. COA adjustments may also be made for the following

special populations:

• Active duty military and veterans receiving Basic Allowance for Housing (BAH), to reflect housing benefits and other qualified costs.

• International students, to include additional costs such as health insurance, visa fees, and travel.

• Students enrolled in programs requiring professional certification or licensure exams, including test fees and materials.

How COA Affects Your Aid

Your total financial aid (grants, scholarships, loans, and work-study) cannot be more than your COA. If your COA is increased through a Professional Judgment, your aid eligibility may increase.

How We Update COA

�Ӱ���Ƶ updates COA amounts every year based on guidance from the California Student Aid Commission (CSAC), federal allowances, and local cost-of- living data. COA information is available on our website and upon request.

How COA Connects to Other Policies

COA is part of many other financial aid processes:

• Used to calculate Pell Grant and loan eligibility

• Considered during Professional Judgment appeals

• Referenced in Verification, R2T4, and Packaging policies

Need Help?

If you have questions about your Cost of Attendance or need to request an adjustment, contact the Financial Aid Office at finaid@deltacollege.edu or visit us during business hours.

Financial Value Transparency Terms

As required by the Financial Value Transparency Act, �Ӱ���Ƶ discloses accurate and transparent cost of attendance components, including net price calculators, disclosures on median debt, and earnings data where available. These disclosures help students and families make informed decisions about affordability and value.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

What is Professional Judgment?

Professional Judgment (PJ) is a process that allows the Financial Aid Office to adjust a student’s financial aid eligibility based on special or unusual circumstances. These adjustments are made on a case-by-case basis and require documentation. All decisions are final and cannot be appealed to the U.S. Department of Education.

Types of Professional Judgment

There are two main types of Professional Judgment:

• Special Circumstances: Related to changes in a family’s financial situation.

• Unusual Circumstances: Related to changes in a student’s dependency status.

Special Circumstances

Special circumstances refer to situations that impact a family's income or financial status. Examples include:

• Loss of employment or income

• Divorce or separation

• Death of a parent or spouse

• High medical or dental expenses not covered by insurance

• One-time income events (such as a pension payout)

If approved, these changes may result in a lower Student Aid Index (SAI) and higher aid eligibility.

Unusual Circumstances (Dependency Override)

Unusual circumstances may justify changing a student’s dependency status from dependent to independent. Examples include:

• Abandonment or estrangement by parents

• Abuse or unsafe home environment

• Parental incarceration

Students must submit supporting documentation and may be required to meet with a financial aid administrator. See the Dependency Override Policy for more details.

How to Request a Professional Judgment

�Ӱ���Ƶ uses the Campus Logic 'Student Forms' platform to collect, review, process, and complete all Professional Judgment (PJ) requests. Students must log into Student Forms to complete the PJ Request Form and upload supporting documents. Examples of documents include tax returns, termination notices, medical bills, court documents, and third-party letters. Students receive communication updates

via their student email and through text message. All notifications are also available in the MyDelta student portal.

How PJ Affects Your Aid

If your Professional Judgment request is approved, we may adjust your FAFSA data and recalculate your financial aid eligibility. This could increase your grant aid or loan eligibility depending on the change. Any corrections are submitted electronically to the Department of Education.

Limitations

• PJ decisions are made on a case-by-case basis and are final.

• PJ may not be used to change the federal formula or override standard policy.

• All documentation must be complete before aid can be awarded or adjusted.

How PJ Connects to Other Policies

Professional Judgment is linked to:

• Verification Policy (documentation may overlap)

• Cost of Attendance Policy (COA adjustments)

• Dependency Override Policy (unusual circumstances)

• SAP Policy (if appealing for aid reinstatement due to special situations)

Need Help?

If you believe you qualify for a Professional Judgment, contact the Financial Aid Office at finaid@deltacollege.edu or stop by during business hours. We’re here to help.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

What is Conflicting Information?

Conflicting information occurs when the data reported by a student or parent does not match information from other sources, such as the FAFSA, tax documents, NSLDS, or other institutional records. Federal law requires that all conflicting information be reviewed and resolved before any Title IV aid is disbursed.

Examples of Conflicting Information

Common types of conflicting information include:

• Differences in reported income or tax filing status

• Conflicting citizenship or immigration status

• Name, date of birth, or Social Security Number mismatches

• Differences in reported high school completion or enrollment status

• Selective Service registration issues (if applicable)

• Dependency status not matching with family information

• Unreported federal student loans or Pell Grant history

How We Identify Conflicts

Conflicting information may be identified through:

• FAFSA and CPS match flags

• National Student Loan Data System (NSLDS) records

• IRS tax transcript or FAFSA data retrieval

• Documents submitted through verification or other aid processes

• Data in the Campus Logic Student Forms platform

How Conflicts Are Resolved

�Ӱ���Ƶ uses the Campus Logic Student Forms system to request, collect, and review documentation needed to resolve conflicting information. All conflicting data must be resolved before federal or state aid can be awarded or disbursed. Students are notified of required documents and updates through their student email, text message, and MyDelta portal.

No Aid Until Resolved

Federal and state regulations prohibit disbursing any financial aid until all conflicts are fully resolved. This includes Pell Grants, loans, Cal Grants, and all other forms of aid. Failure to submit documentation may result in ineligibility for aid.

How This Policy Connects to Other Policies

The Conflicting Information Policy is linked to:

• Verification Policy (documents may reveal conflicts)

• Student Eligibility Policy (conflicts affect eligibility)

• Professional Judgment Policy (may correct data after resolution)

• Dependency Override Policy (used when family info is not verifiable)

Need Help?

If you’ve received notice of conflicting information on your file, check your Student Forms portal and MyDelta for your to-do list. Contact us at finaid@deltacollege.edu or visit the Financial Aid Office for assistance.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Purpose of this Policy

�Ӱ���Ƶ is committed to protecting the privacy and security of student information. This policy outlines how the Financial Aid Office safeguards student records and ensures compliance with the Family Educational Rights and Privacy Act (FERPA), Federal Student Aid (FSA) requirements, and other applicable privacy laws.

Confidentiality and FERPA Compliance

All student information is considered confidential and may only be accessed or shared in accordance with FERPA regulations. Staff are trained to protect student data and must not disclose any personally identifiable information without appropriate consent or legal authorization.

Data Access and Authorization

Access to financial aid data is restricted to authorized personnel only. Each staff member is given access based on their job responsibilities. Systems like MyDelta and Campus Logic Student Forms require individual secure logins and password protection.

Electronic Records and Secure Platforms

Digital records are stored securely using encrypted systems. �Ӱ���Ƶ uses the following platforms for secure data handling:

• Campus Logic 'Student Forms' – used for collecting, reviewing, and processing financial aid documents

• PeopleSoft Student Information System (MyDelta) – used for student records, financial aid packaging, and academic data

• AwardSpring – used to manage and process scholarship applications and awards

• Student Connections 'Borrower Connect' – used for default prevention and loan management communication

• BankMobile – used for managing credit balance disbursements to students

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All platforms are protected by password security, encryption, and user-specific access roles.

Physical Records and Document Handling

Physical documents containing sensitive data are stored in locked file cabinets in secure office areas. Documents are not left unattended on desks or in open areas. Paper documents are destroyed using approved shredding procedures once no longer needed.

Training and Staff Responsibilities

All Financial Aid staff receive annual training on data privacy and FERPA compliance. Staff must report suspected data breaches or unauthorized access immediately to their supervisor and IT security.

Limitations on Data Sharing

Student data may not be released to outside parties (including parents) without written consent from the student, unless an exception is permitted by FERPA. See the Student and Parent Authorizations Policy for information on providing consent for data sharing.

How This Policy Connects to Other Policies

This policy supports:

• Student and Parent Authorizations Policy

• Professional Conduct Policy

• Verification and Student Eligibility Policies

• Internal Access Control and IT Security Procedures

Need Help?

If you have questions about data privacy or security, contact the Financial Aid Office or Delta College’s IT Security Office.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Purpose

The purpose of this policy is to establish clear standards of ethical conduct and professional behavior for all staff within the �Ӱ���Ƶ Financial Aid Office. Staff are expected to act in the best interest of students, maintain confidentiality, and comply with federal and institutional regulations.

Commitment to Ethical Standards

All staff must uphold the highest standards of integrity, honesty, and professionalism. �Ӱ���Ƶ endorses the National Association of Student Financial Aid Administrators (NASFAA) Statement of Ethical Principles and Code of Conduct.

Prohibited Conduct

The following actions are strictly prohibited:

• Accepting gifts, payments, or anything of value from lenders, servicers, or guarantee agencies

• Engaging in revenue-sharing arrangements with student loan providers

• Accepting compensation for consulting or serving on lender advisory boards

• Steering students to specific lenders or denying their choice of lender

• Conflicts of interest in awarding, recommending, or processing financial aid

Professional Responsibilities

Staff must:

• Treat students and families with courtesy, fairness, and respect

• Protect the confidentiality of student information under FERPA

• Provide accurate, unbiased, and timely information

• Resolve conflicts of interest promptly and transparently

• Avoid any behavior that creates the appearance of impropriety

• Report any suspected acts of fraud or misrepresentation committed by students, parents, staff, or third parties in an effort to obtain Title IV funds. This includes falsified income, identity, or enrollment documents.

• Suspected fraud must be reported to the Office of Inspector General (OIG) of the U.S. Department of Education and, when appropriate, to the college’s internal compliance, legal, or student conduct offices.

Training and Awareness

Financial Aid staff receive annual training on this code of conduct, FERPA regulations, and federal financial aid compliance. Supervisors are responsible for ensuring all staff are familiar with and adhere to this policy.

Violations and Consequences

Violations of the Professional Conduct Policy may result in disciplinary action, up to and including termination. Serious breaches involving federal aid compliance may be reported to regulatory agencies.

How This Policy Connects to Other Policies

This policy supports and is supported by:

• FERPA and Security of Information Policy

• Conflict of Interest Disclosures

• Verification, Disbursement, and Student Interaction Policies

Need Help or Have Concerns?

If you have questions or concerns about ethical practices in the Financial Aid Office, please contact the Director of Financial Aid or Human Resources.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

This policy explains how and when financial aid is disbursed to eligible students at �Ӱ���Ƶ, and how Title IV credit balance refunds are processed in accordance with federal regulations.

Disbursement Requirements

Before any financial aid can be disbursed, students must:

• Have a valid FAFSA on file and be eligible for Title IV aid

• Complete the verification process (if selected)

• Be enrolled in Title IV-eligible courses that count toward their program of study

• Meet Satisfactory Academic Progress (SAP)

• Complete all required authorizations and entrance counseling (for loans)

Disbursement Timing

�Ӱ���Ƶ begins disbursing financial aid during the first week of the term. Pell Grants are disbursed in at least two equal payments during the term. Direct Loans are disbursed in one payment during the term. Aid is disbursed in the following order:

• Pell Grant

• Cal Grant, SSCG, Chafee Grant (if applicable)

• Scholarships

• Federal Work-Study (FWS) – based on hours worked and paid monthly

• Direct Loans – in one disbursement per term (30 day Delay)

Late Start and Modular Classes

Aid for late start and modular courses will be paid based on current enrollment status. However, Pell Grant, Cal Grant, and SSCG will be recalculated based on the Institutional or course census date. Students must be attending a minimum of 6 units for Direct Loans and meet all enrollment requirements by the Pell Recalculation Date.

Refunds and Credit Balances

When financial aid exceeds a student’s charges, a credit balance is created. Refunds are processed through BankMobile within 14 days of disbursement. Students may choose their refund preference with BankMobile (e.g., direct deposit or check).

Authorization to Hold Funds

Students may authorize the college to hold Title IV credit balances for future use. Without this authorization, refunds will be issued automatically. Authorizations are submitted via Student Forms or in person and may be canceled at any time.

How Students Are Notified

Disbursement and refund notifications are sent through:

• Delta student email

• Text messages (if opted-in)

• MyDelta portal (Task List and Communications)

Related Policies

• Return of Title IV Funds (R2T4) Policy

• Student and Parent Authorizations Policy

• Verification Policy

• Satisfactory Academic Progress (SAP) Policy

Need Help?

Questions about disbursements or refunds? Contact the Financial Aid Office at finaid@deltacollege.edu or visit during business hours.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

Federal Work-Study (FWS) is a need-based program that provides part-time employment opportunities to eligible students. The program is designed to help students earn money to assist with educational expenses while gaining valuable work experience.

Student Eligibility Requirements

To be eligible for FWS at �Ӱ���Ƶ, students must:

• Complete the FAFSA and demonstrate financial need

• Be enrolled in at least 6 Title IV-eligible units

• Maintain Satisfactory Academic Progress (SAP)

• Not exceed their allocated FWS earnings limit

• Accept their FWS offer in their MyDelta portal (if awarded)

Application and Hiring Process

Students interested in FWS must:

• Submit a Federal Work-Study interest form (if not automatically awarded)

• Complete onboarding documents via the college’s HR system

• Interview and be selected for an approved FWS position

• Complete a Work-Study Agreement and orientation before beginning work

Work Hours and Job Placement

FWS jobs are placed in various on-campus departments and approved off-campus non- profit partners. Students may not exceed 20 hours per week while classes are in session and must follow their assigned work schedule. During breaks students will not be allowed to work more than 20 hours. Students are not permitted to work during scheduled class times unless notification of class cancellation is submitted prior to working. Placement is based on availability, student skills, and academic schedule.

Timesheet and Payroll Procedures

Students must:

• Submit weekly timesheets, signed by their supervisor

• Track hours accurately and report only actual time worked

• Be paid by the college through its payroll system

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FWS earnings do not count against a student’s SAI on the next year’s FAFSA.

Supervisor Responsibilities

Supervisors must:

• Ensure students receive proper job training

• Monitor attendance and performance

• Approve paper timesheets weekly and submit them to the Director of Financial Aid

• Ensure job duties support educational or community service objectives

Related Policies

• Satisfactory Academic Progress (SAP) Policy

• Packaging Policy

• Disbursement and Refund Policy

• Student Eligibility Policy

Need Help?

Have questions about Work-Study? Contact the Financial Aid Office at finaid@deltacollege.edu or stop by during business hours.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

�Ӱ���Ƶ is required to report accurate and timely student enrollment data to the National Student Loan Data System (NSLDS). This ensures compliance with federal regulations and supports loan servicing, deferments, and eligibility determinations.

Reporting Requirements

Enrollment data must be reported to NSLDS at least every 60 days. �Ӱ���Ƶ uses the National Student Clearinghouse (NSC) to transmit enrollment data on behalf of the college.

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The college must report changes in a student’s status, including:

• Graduation or program completion

• Withdrawal or drop below half-time enrollment

• Leave of absence or enrollment in a different program

• Return to enrollment after withdrawal

How We Report Data

�Ӱ���Ƶ transmits enrollment records to the National Student Clearinghouse, who in turn provides data to NSLDS. Data is verified internally prior to submission to ensure accuracy and completeness.

Corrections and Monitoring

Financial Aid and Admissions staff regularly monitor and reconcile enrollment data to ensure accuracy. Corrections are submitted as needed when discrepancies or errors are identified. Students are also encouraged to check their NSLDS record at studentaid.gov.

Why This Matters

Accurate reporting protects students by:

• Ensuring proper deferment or repayment status

• Preventing premature loan repayment or default

• Supporting transfer monitoring between institutions

• Complying with federal requirements for Title IV aid

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Students who need to submit in-school deferment or forbearance forms must deliver those documents directly to the Admissions & Records Office for certification of enrollment status.

Related Policies

• Student Eligibility Policy

• Loan Default Management Plan

• Disbursement and Refund Policy

Need Help?

Questions about your enrollment reporting? Contact the Financial Aid Office at finaid@deltacollege.edu or Admissions and Records.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

�Ӱ���Ƶ supports students who are experiencing homelessness or living without the support of a parent or legal guardian. This policy explains how the college determines eligibility for Unaccompanied Homeless Youth (UHY) status for financial aid purposes.

Definition of Unaccompanied Homeless Youth

A student is considered an unaccompanied homeless youth if they:

• Are under the age of 24

• Lack fixed, regular, and adequate housing

• Are not in the physical custody of a parent or guardian

This definition includes students living in shelters, cars, transitional housing, or temporarily with others due to hardship.

Acceptable Documentation

To qualify for UHY status, students must provide one of the following:

• A determination letter from a high school McKinney-Vento liaison

• A letter from a homeless shelter or transitional housing program

• A determination from a U.S. Department of Housing and Urban Development (HUD)- funded program

• A financial aid administrator determination based on a written statement and supporting evidence

Administrator Review and Professional Judgment

If documentation is not available from the above sources, a Financial Aid Administrator may make an independent determination of UHY status. This will be done using Professional Judgment based on the student’s written statement and any third-party corroboration available. Each case is reviewed individually and documented in the student’s file.

FAFSA and Dependency Status

Students determined to meet the UHY criteria are considered independent for FAFSA purposes. They are not required to provide parent information. This status must be re- evaluated each academic year.

How to Submit Documentation

Students can submit documentation through the Campus Logic Student Forms system or in person at the Financial Aid Office. All records are kept confidential and reviewed by trained staff.

Related Policies

• Dependency Override Policy

• Professional Judgment Policy

• Student Eligibility Policy

• Verification Policy

Need Help?

If you are experiencing homelessness or housing instability, please contact the Financial Aid Office at finaid@deltacollege.edu or speak with a counselor.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

�Ӱ���Ƶ is committed to equipping students with the knowledge and tools needed to make informed financial decisions, reduce debt, and successfully manage repayment. This policy outlines the financial literacy and debt counseling resources provided to support student success.

Financial Literacy Education

The college provides financial literacy education through workshops, online resources, and outreach events. Topics include:

• Budgeting and money management

• Credit and student loan awareness

• Understanding your cost of attendance and financial aid

• Setting financial goals and avoiding overborrowing

Entrance and Exit Counseling

Federal regulations require:

• **Entrance Counseling** for first-time Direct Loan borrowers, before loan funds are disbursed

• **Exit Counseling** for borrowers who withdraw, graduate, or drop below half-time enrollment

Counseling is completed online at studentaid.gov and includes rights, responsibilities, repayment options, and consequences of default.

Borrower Connect and Outreach

Delta College uses Student Connections' Borrower Connect platform to send personalized communications and reminders about loan repayment. Targeted outreach is provided to:

• First-time student loan borrowers

• Students nearing graduation or transfer

• Students with at-risk repayment behavior (via NSLDS monitoring)

Support for Special Populations

Students receiving Professional Judgment, Dependency Override, or returning to school after default receive individualized financial aid advising to help reduce borrowing and promote financial wellness.

Related Policies

• Loan Default Management Plan

• Student Eligibility Policy

• Professional Judgment Policy

• Disbursement and Refund Policy

Need Help?

For help understanding loans, budgeting, or debt management, contact the Financial Aid Office at finaid@deltacollege.edu or visit our workshops.

�Ӱ���Ƶ Financial Aid Office

Effective Date: July 1, 2025

Overview

As part of its participation in the Federal Work-Study (FWS) Program, �Ӱ���Ƶ is committed to allocating a portion of FWS funds to positions that support community service and improve reading skills among children. This policy explains how the college meets this requirement.

Federal Requirement

In accordance with federal law, at least 7% of the college’s total annual FWS allocation must be used to fund:

• Community service positions

• Reading tutor or family literacy jobs

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These positions must be open to students who meet FWS eligibility and must benefit the public interest.

Eligible Positions

Community service roles may include:

• Tutoring in reading and literacy (K–12 or early childhood)

• Mentoring youth or supporting after-school programs

• Assisting in nonprofit organizations or health clinics

• Family services and civic engagement

Positions must be approved by the Financial Aid Office and align with educational and service objectives.

Placement and Monitoring

The Financial Aid Office works with campus and community partners to identify qualifying positions. All FWS community service jobs are monitored to ensure compliance with:

• Work hour limits

• Job training and supervision

• FWS budget tracking and reporting

Employer Participation

Off-campus employers must:

• Submit an FWS Community Service partnership request

• Provide a job description and supervisor contact

• Sign an agreement outlining responsibilities

• Undergo annual renewal and compliance checks

Related Policies

• Federal Work-Study Policy

• Packaging Policy

• Disbursement and Refund Policy

• Professional Conduct Policy

Need Help?

Interested in community service FWS positions or becoming a partner site? Contact the Financial Aid Office at finaid@deltacollege.edu.